Receiving paperwork is necessary because it is often the first contact we have with the vendor’s shipment. It has to be saved because purchasing and payables may need to reference the actual vendor supplied paperwork. But we don’t have to support a manual filing system any more.
Receiving can be done on a mobile device as boxes are opened and products sorted. As items are “checked off” the purchase order, they are directed into the restocking process. Once the shipment is completely received, the vendor paperwork is dropped into a scanner and automatically linked to the receipt. From this point on everyone can access the vendor paperwork without the actual documents.